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Set up an advance payment to a vendor in QuickBooks Desktop

Detailed instructions- Setting up payment to a vendor.

To set up an advance payment to a vendor in QuickBooks Desktop, follow the steps below:

  1. Go to the Banking menu and click on Write Cheques.
  2. In the Pay to the Order of field, click the payee drop-down list, and choose that vendor's name.
  3. Press Tab and enter the amount of the cheque.
  4. Click the Account field drop-down list and choose Account Payable, and select the Tax code.
  5. (Optional) Click the Memo field to enter information about the upfront payment to a vendor.
  6. In the Customer job dropdown, select the vendors name.
  7. Click on Save & Close.
Detailed instructions- Applying payment to a bill.

 To apply advance payment to a bill in QuickBooks Desktop, follow the steps below:

  1. Go to the Vendors menu, click on Pay Bills.
  2. Select the bill that you would like to pay, you will see the Total Credit Available.
  3. Click on the Set Credits button, select that advance payment, and click on Done.
  4. In the Credits used column, it should show that advance payment amount.
  5. Click on Pay Selected Bills.
  6. Click on Done.
 
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