How do I determine the QuickBooks version last used to open a company file or create a backup?
Last updated: Sep 21, 2012
Article ID: HOW15628
Sometimes, perhaps for troubleshooting purposes, you need to know what version of QuickBooks last opened a company file without actually opening it in QuickBooks.
The QuickBooks version that appears on the title bar at the top of the QuickBooks window is "stamped" on a company file when you open it in QuickBooks. If you open (and upgrade) a file in a newer version of the product, then the company file will be "stamped" with the new information.
Perhaps you can’t open the company file because you do not know the Admin password. Yet, to use the Automated Password Reset Tool, you need to know the version last used to open the file since that version of QuickBooks must be installed on the computer where you run the Tool.
What happens if you need to know what version of QuickBooks last opened a company file without actually having to open it in QuickBooks?
The following instructions describe three methods you may use to determine which QuickBooks version was last used to open your company file (i.e. with an extension of .QBW). If you only have a backup file (i.e. with an extension of .QBB), you will need to restore the file in QuickBooks so that you have a company file with an extension of .QBW. Even if you do not know the Admin password, you may cancel the QuickBooks Login prompt at the end of the restore process and the company file will still exist even though you cannot open it. Do not overwrite an existing company file during the restore process.
Note: Not all methods below work for all company files. If one method does not work, try the next method.
Looking at the Last opened with field on the QuickBooks tab in the file's Properties works best if the file was last opened in QuickBooks Version 2008 or later.
IMPORTANT: The Automated Password Reset Tool only works for company files last opened in QuickBooks Version 2008 or later.
1. Hold down the Ctrl key while opening QuickBooks. The No Company Open window opens listing company files you've previously opened.
2. Find the company file:
a. Click once on the file name to highlight it. Make a note of the location (file path) of the file at the bottom of the window. If the file path is too long for the space and is truncated (it has 3 periods at the end), hover your mouse pointer over the path name.
b. Click the File menu, and then
• For QuickBooks 2008 and later: click Open or Restore Company.
• For Multicurrency Edition and QuickBooks 2007 and earlier: click Open Company.
c. QuickBooks 2008 and later only: Verify that Open a company file (.QBW or .QBA) is selected and click Next.
d. Browse for the folder that contains your company file.
3. Right-click on the company file name and select Properties.
4. In the Properties window, click the QuickBooks tab.
5. Make a note of the QuickBooks version listed in the Last opened with field. See the example in the screen shot below.
On the Tech Help window, under the File Info tab, Browse to the file to view the Product Version and Release Number. This method is available in Versions 2001 through 2007 and in Multicurrency Edition.
1. Hold down the Ctrl key while opening QuickBooks. The No Company Open window opens.
2. Press Ctrl + 1 or F2. The Product Information window opens.
3. Leave the Product Information window open then press Ctrl + 2 or F3. The Tech Help window opens.
4. On the Tech Help window, click the File Info tab.
5. Click the Browse button and the Open QBW File window appears. Navigate to your company file. Highlight your company file and click the Open button.
6. On the Tech Help window, review the Product Version field. For example, if you last opened your company file in QuickBooks Version 2003, the Product Version field would contain the number 12 (see the screen shot below). Refer to the chart for other versions.
|Year ||Canada English ||Canada French |
|V23.0C R1 ||n/a |
|V22.0C R1 to R9 ||n/a |
|2011 ||V20.0C R1 to R6 ||n/a |
|2010 ||V19.0C R1 to R5 ||n/a |
|2009 ||V18.0C R1 to R7 ||V18.0F R1 to R8 |
|2008 ||V17.0C R1 to R7 ||n/a |
|Multicurrency Edition ||V16.0C R20 to R25 ||n/a |
|2007 ||V16.0C R1 to R4 ||V16.0F R1 to R7 |
|2006 ||V15.0C R1 to R7 ||V15.0F R1 to R7 |
|2005 ||V14.0C R1 to R7 ||V14.0F R1 to R7 |
|2004 ||V13.0C R1 to R4 ||n/a |
|2003 ||V12.0C R1 to R7 ||V12.0F R1 to R7 |
|2002 ||V10.0C R1 to R5 ||n/a |
|2001 ||V9.0C R1 to R7 ||V9.0F R1 to R6 |
|2000 ||V8.0C R1 to R10 ||n/a |
|1999 ||V6.0C R1 to R10 ||n/a |
|1998 ||V5.0C R1 to R8 ||n/a |
|1996/97 ||V4.5C R1 to R19 ||n/a |
Check the QuickBooks CD [Versions 6.0 (1999) through 2007 or Multicurrency Edition] and run the qbver.exe application.
1. If you have a QuickBooks CD for Version 6.0 through 2007 or for Multicurrency Edition, insert it in your CD-ROM drive. If the installation runs, cancel or end it.
2. Click the Windows Start button and choose Run. In the Open box, type the drive letter that represents your CD-ROM drive followed by a colon. For example, on most computer systems “D:” or “E:” represents the CD-ROM drive. Click OK.
3. A window will open showing the contents of the QuickBooks CD in your CD-ROM drive. Double click on the Advisor folder. In older product versions, the folder may be called Accountant or PAC.
4. Double click on the application called qbver.exe. The QB Version Identifier application will appear as follows. Note: Depending on whether your Windows Folder Options are set to show or hide extensions for known file types, the file may display as qbver.exe or qbver.
5. Browse to your company file by clicking the button showing three dots at the end of the QuickBooks File: field. On the Open window, once the file is selected, click the Open button.
6. Your company file (and path) will be populated in the QuickBooks File: field on the QB Version Identifier window. Click Get Version.
7. Review the Version Information: for your file version. Please refer to the chart listed above in Method Two.
8. Click Exit.