Your Answer

How do I adjust the vacation pay available on employee's Paycheque in QuickBooks?

There are two ways to adjust the vacation pay for an employee.

Estimated Time: 20 minutes

First, ensure that the employee's accrual vacation pay is set up properly.

  1. From the Employees menu, select Employee Centre.
  2. Select the Employees tab.
  3. Double-click the employee.
  4. Select the Payroll Info tab.
  5. Click the Vacation Pay button.
  6. Select Retain.
  7. Enter the percentage.
  8. Under Earnings that accrue vacation, select the payroll items on which vacation pay will be calculated.
  9. Click OK. Then click OK again.

If accounts and reports should be affected by the adjustment, adjust the amount of vacation pay accrued on the next pay cheque for the employee.

  1. Under the Employees menu, select Pay Employees.
  2. Select Scheduled Payroll or Unscheduled Payroll.
  3. Select the employee and click Continue.
  4. Verify the Cheque Options.
  5. Confirm the dates for Cheque Date and Pay Period Ends.
  6. Click on the name of the employee who requires an adjustment. The Review Or Change Pay Cheque window appears.
  7. In the Review Or Change Pay Cheque window, enter in the pay cheque information.
  8. Under the Company Summary area, there is an item for VacPay-Accrued with an amount that is accrued on this pay cheque. Adjust this amount.
  9. Example: If vacation pay available is $400.00, and only $100.00 is being displayed, an adjustment of $300.00 is needed. The accrued amount for this pay cheque is $35.00. You would change the amount to $335.00.
  10. Click the Save & Close button.
  11. Click the Create Pay Cheques button.

If the accounts and reports do not require adjustment, an adjustment can be made in the employee's information:

  1. From the Employees menu, select Employee Centre.
  2. Select the Employees tab.
  3. Double-click the employee.
  4. Select the Payroll Info tab.
  5. Click the Vacation Pay button.
  6. In the Pay ($) available as of field, enter the amount of vacation pay that is currently available for the employee.

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